🌟 What's New on Spruce
Released in June 2019
- Free-text Search: We have improved our search capabilities! Now you can search your Spruce inbox by entering any text, patient demographics, contact information, and more into the search bar. All the details are in our article on searching your Spruce inbox.
- Workflow Automation: You can now build automated workflows that use when/if/then logic to accomplish more work with less effort in Spruce. Find details and examples in our Workflow Automation article.
- Spruce Buttons: As part of Workflow Automation, Spruce Buttons allow you to give patients structured options within messages, each of which can trigger its own Workflow.
- Spruce Backup System: To be the most dependable communications platform possible, Spruce has implemented a Backup System that will keep you informed of patient communication in the event an unforeseen incident that affects access to Spruce.
- View fax number in iOS app: You can now view your Spruce Fax Number in the iOS app. We have also made some key bug fixes that helps ensure that the app works seamlessly for new users.
- Database Isolation: In an effort to improve the overall stability of the platform, we have separated database servers for each of the components that make up the Spruce platform. This will help ensure that the entire platform does not become unavailable if the database server is having an issue, like it did during the incident on Jan 14 2018. It will also help us scale the database for each component independent of the others, as well as scale the platform over time.
- Password complexity enforcements: Teams on Spruce can now configure their accounts to enforce password requirements for their providers like minimum password length, password rotation and manage password re-use. Note that this feature is for enterprise accounts only.
- Dashboards: Wondering what your busiest hour of the day is? Or what your call answer rate is? Or who in your team is answering calls and responding to messages? Spruce can now deliver daily dashboards to your email to help with staffing decisions and practice operations. Of note, this is not available for all users today - we hope to offer this in the future but it is still in Beta testing.
- Conversation assignment for all new accounts: New accounts are now automatically configured to use Conversation Assignment, with new default Inbox Filters.
- Faster turnaround on Spruce Desk phones: Since launching Spruce desk phones in January 2018, we have been overwhelmed by the demand! Within one year these desk phones are powering practices and call centers across America. This change brings a much needed upgrade to our internal tooling so that we can get you your phones faster and more efficiently.
- Service operations improvements: We upgraded our infrastructure to utilize more advanced capabilities of our cloud provider to automate handling of system faults before they interfere with service stability.
- Phone Number Blocking: Tired of spam calls? You can now easily block phone numbers from the Patient Profile across web, Android and iOS! Learn more.
- Drag and drop attachments on web: If you frequently fax documents or send attachments to patients from the web, you can now save valuable clicks by dragging a file from anywhere on your computer and dropping it into the compose bar on Spruce to attach it. Learn more.
- Compose bar updates: Your patients communicate in multiple ways all day long, so meet them where they are. The updated compose bar gives you options so you can choose the channel you want with each new message. The compose bar also calls out the exact destination of where each message will be delivered.
- Improved saved messages: A brand new addition to your Settings page lets you create new Saved Messages and manage your existing ones more easily than ever. And when you’re ready to use them, just type “.” to pop open a Saved Messages menu for faster composing. Learn more.
- Conversation assignment on iOS: Divide and conquer your inbox, or tell your team that you are “claiming” a conversation that you plan to manage. Conversation Assignment lets any team member or User Group in your organization take responsibility for a conversation in just two clicks. Learn more.
- Inbox stability improvements: We've been hard at work making the Spruce inbox work better for you behind the scenes. For the most of you, things should continue to work as they did, except bulk actions are now quicker, and conversations show up in and leave your inbox faster and more reliably.
- Manage your team and user groups on the web: Manage Team is a new Settings page where you can view all the teammates on your account, invite new teammates, and view all the User Groups in your organization. Administrators can also go here to create new User Groups and move teammates between them. Learn more
- Improved handling of network connectivity issues on web: Did the web app intermittently refresh for you or get stuck with a constant loading indicator from time to time? We've worked hard to ensure that the web application better handles temporary blips in your internet connection or other connectivity issues in communicating with our server in the cloud. The refreshes should be greatly reduced now.
- Infrastructure improvements: We have made significant changes to our infrastructure only to better serve you. You should notice no changes to the platform, but the changes were introduced to make our lives easier to build product for the future. For those of you interested, with these changes come reduced operational complexity in running our platform, automated recovery for our internal components, and improved coordination between all the components that run in orchestration to power the Spruce platform.
- Quicker voicemail/phone tree prompts: We have made improvements to how we service the voicemail and phone tree recording prompts such that they load significantly faster for the caller! This means a snappier experience for any caller to a phone number that has a phone tree on Spruce or when a call ends on a voicemail prompt.
- Better handling of duplicates in Hint: Previously, if you already had a patient conversation in Spruce, and then that patient went ahead and signed up on Hint, the Spruce-Hint integration would create a duplicate record in Spruce for that patient. With this change, the system notifies you of the potential duplicate and encourages you to link the conversation to the existing record in Hint. Learn more.
- Faster connection for incoming calls: We have improved the time it takes for an incoming call to ring desk or cell phones for some of you.
- Tag based autoresponders: Autoresponders just got more powerful! You can now set up individual Autoresponders for each provider in a practice, for inactive patients that message you, and more, using tags. Learn more.
- Activity Reports: We can now configure a data feed to be delivered to an SFTP or S3 endpoint on a regular cadence - daily, weekly or monthly! The data feed will contain granular information about messages and calls to enable you to analyze the data as you see fit. If you're interested in this functionality, email us at email@example.com.
- Improved Spruce-Elation Integration: You can now select messages from within Spruce to create an encounter in Elation, all without leaving Spruce! Learn more.
- Live Call Recording: You can now record live calls on Spruce! This is user-configurable and off by default. A user can specify whether inbound or outbound calls are to be recorded on a per Spruce phone number basis. To turn this feature on for your account, please contact firstname.lastname@example.org. Note that you will be required to give written consent on following best practices for this feature.
- Redirect calls to a different organization from the phone tree: You can now redirect an incoming call to a different team on Spruce via the phone tree. This is useful if you have multiple Spruce teams that are working together. For example, a mental health practice where each therapist has their own Spruce account but a single phone number for the practice where calls route to the appropriate therapist based on the phone tree the caller selects.
- Ability to disable call screening via the phone tree: A phone tree on Spruce can be configured to disable call screening when incoming calls are directed to cell phones or landlines. This is a useful feature if you are using your Spruce phone number for SMS messaging only, or if you'd like to ensure that certain calls to your Spruce phone number pass through to a different system without the need to capture voicemails in your Spruce inbox.
- System events: Call events and other activities are now called out in gray to indicate events rather than user messages. The purpose of this change was to make it easy to distinguish a user driven messages from other activity in a conversation and lay the foundation to add more relevant activity to a conversation.
- Improved notifications for autoresponders: You will no longer be notified when autoresponders are triggered in response to incoming patient messages or call events. Instead, you will only be notified if your patient responds to the autoresponder based on your notification preferences.
- Spruce Fax: Further consolidate your tools by using Spruce for fax. We’ll even port your existing fax number into Spruce. Learn more.
- Improved message details on web: Message details now contain more relevant information for call and fax events! You can now learn the source and destination phone numbers used to make/receive phone calls, and also the status of an inbound fax via message details.
- Track who resolved a Page: Pages are a great way to assign tasks to individuals and coordinate care. However, they'd be even more useful if you knew who actually resolved a page! This information is now available across all clients.
- Auto-assignment: Conversation assignment is a great way to claim work across a large team. We have further improved upon this feature by building in automation tools to enable you to auto-assign conversations to a group based on an incoming call or message.
- Conversation Assignment: Divide and conquer your inbox, or tell your team that you are “claiming” a conversation that you plan to manage. Conversation Assignment lets any team member or User Group in your organization take responsibility for a conversation in just two clicks. Learn more.
- Throttling of autoresponders: Our autoresponders just got smarter! Your patients will no longer get the same autoresponder for every incoming message they send. Instead, you can specify a throttle period so that an auto-response is only sent to a patient once in a certain period of inactivity. This is a subtle but powerful improvement, as it opens up a lot of new use-cases for autoresponders. For example, you can now configure an autoresponder to manage patient expectations during business hours of how quickly you will get back to them. Learn more.
- Notification improvements: Is your Spruce inbox clogged with call events? We’ve improved your notifications so that all missed, inbound, and outbound call events can go straight to your Archived folder instead of your Inbox, meaning your Inbox would only contain voicemails and messages that need your attention. Just reply to this email if you’d like this set up for you.
- Contact Groups: You can now control call routing for all branches of your phone tree using contact groups! They're a really powerful construct where you can add phone numbers, user groups and individual team members to your call routing. Learn more.
- Configure Call Availability: If you are added to any contact group, you can now control how you receive calls using the call availability feature. Once we have turned this feature on for you, navigate to the settings page to configure if you'd like to receive calls on your cell phone, desk phone, or both!
- Configure Autoresponders in settings: You can now manage your autoresponders from the settings page across all apps! Learn more.
- Spruce VoIP system: Spruce can now power the physical phones in your office! We've spent a ton of time to get this All inbound/outbound calls and voicemails get automatically logged in the Spruce inbox, just like your messages. Learn more.
- Manage multiple phone numbers: If you have multiple phone numbers in your Spruce account, you can now manage them all through the Spruce app across all platforms.
- Improved Numbers to Ring List: The numbers to ring list has been upgraded to make it easier to manage, particularly if you're frequently swapping numbers in the list to manage call routing for on-call rotations.